Power Automate flows that keep running after their builder moves on.
If your business runs on Microsoft 365, a lot can be automated with licenses you already pay for. Our Power Automate consulting work builds flows, Power Apps, Power BI dashboards and Copilot Studio agents with proper environments and ownership, and we tell you when a job has outgrown the platform and should be code.
On this page
What we build on the Power Platform
- Power Automate cloud flows for approvals, document routing, notifications and data moving between SharePoint, Dataverse, Outlook, Teams and your line-of-business systems.
- Desktop flows for older systems that have no API and can only be driven through their screens.
- Power Apps, canvas or model-driven, for the internal tools that are currently a spreadsheet and an email thread.
- Power BI dashboards built on a data model, with refreshes that don't depend on someone exporting a file.
- Copilot Studio agents that answer from your SharePoint and Dataverse content and can take actions in your systems.
- Integration between Dynamics 365 and the systems it doesn't reach on its own.
What the licenses cost
Microsoft publishes list prices. These are the ones that usually come up, as shown on Microsoft's pricing pages on 25 September 2026, paid yearly:
| Product | Published price |
|---|---|
| Power Automate Premium | $15 per user per month |
| Power Automate Process (unattended) | $150 per bot per month |
| Power Automate Hosted Process | $215 per bot per month |
| Power Apps Premium | $20 per user per month, or $12 with a 2,000-seat minimum |
| Power BI Pro | $14 per user per month |
| Power BI Premium Per User | $24 per user per month |
| Copilot Studio | $200 per month for 25,000 Copilot Credits, or pay as you go |
| Microsoft 365 Copilot | $30 per user per month |
Many flows run on the Power Automate rights that come with Microsoft 365. Premium connectors, such as SQL Server, the HTTP connector, Dataverse and custom connectors, need a premium license for each user who runs the flow. Per-user licensing is where Power Platform costs grow fastest, so we plan who needs which license before we build.
How we keep it maintainable
Power Platform makes it easy to build something useful in an afternoon. It also makes it easy for a company to end up with dozens of flows that nobody can map. So we build to a few rules:
- Separate development, test and production environments, and nothing important built in the default environment.
- Everything packaged in solutions, so a change moves from test to production as a unit and can be rolled back.
- Connections owned by service accounts, not by the person who built the flow. A flow tied to one person's account stops when that account is disabled.
- Data loss prevention policies agreed with your IT team, so a flow can't copy company data into a personal app.
- A written inventory of every flow, app and connection, with an owner for each.
When a flow should become code
Power Platform is the right tool for a lot of work. These are the signs a process has outgrown it:
- The flow loops over thousands of rows and runs into throttling or time-outs.
- The business rules have grown past what anyone can follow in the flow designer.
- Occasional users need premium licenses just to trigger a flow, and the license bill has passed the cost of a small service.
- The process needs version control, automated tests or an audit trail your auditors will accept.
When those signs show up, we move the heavy part into a small service your team owns, and keep Power Automate for what it does well: the approvals, notifications and Microsoft 365 glue around it. Our custom API integrations page covers how we build that service.
Copilot Studio or a custom agent
Copilot Studio is a good choice when the agent works mostly inside Microsoft 365 and Dataverse and your users already live in Teams. A custom agent tends to fit better when the work runs across non-Microsoft systems, when data must stay on your own servers, or when credit-based pricing becomes expensive at your volume. Our guide to what AI agent development costs compares the published prices.
What it costs
A handful of flows in a well-set-up environment is a small project. A governed environment with several Power Apps, a data model for Power BI, and integrations to systems outside Microsoft is a larger one. We fix the price after the audit maps the process and the licenses. For market figures, see what custom software development costs.
The Automation Audit
One workflow you name, mapped end to end, with the arithmetic done before anyone writes code.
- Scope
- One workflow you choose, traced end to end, including the steps nobody documented.
- Duration
- Two weeks, fixed.
- Fee
- Fixed, and quoted in full before we start. No hourly drift.
- You get
- A written map: what can be automated, what it would save in hours, what building it would cost, and what we would leave alone.
- You keep it
- The map is yours whether or not you hire us to build anything.
And if the audit shows the automation will not pay for itself inside twelve months, we will tell you, and we will not quote the build.
Questions we get asked about Power Platform
Can you take over flows someone else built?
Yes. We start with an inventory: every flow, what it touches, whose account it runs under, and what breaks if it stops. Then we move what matters into solutions and service accounts, and retire what nobody uses.
Do we need premium licenses?
Only for the users and processes that use premium connectors or unattended automation. We work out the smallest licensing that covers the design and show you the monthly cost before you commit.
Will this lock us into Microsoft?
Your data stays in systems you own, and anything we build as code is in your repository. Flows and apps do depend on Power Platform, and we tell you which parts do before we build them.
Can you build Power BI reports on data outside Microsoft?
Yes. We build a data model that pulls from your CRM, ERP or database on a schedule, so the reports refresh on their own and everyone reads the same numbers.
Sources
Prices as published on 25 September 2026. Microsoft notes that final pricing can vary by region and agreement.
